June 13, 2013 Leave a comment
This is the fifth of a five-part discussion, providing a method for evaluating the relative risk of a meeting or workshop.
The method follows the steps below:
- Review the risk assessment questions from prior worksheets or those that follow.
- Use the FAST risk analysis worksheets to capture your answers and compute a score.
- Use this score as a basis for the risk-skill matching described in the risk-skill map section.
The heterogeneity factors are an indicator of the diversity, complexity, and nature of the business organization. These factors look at the ability of the business to cooperate with each other and logistics involved in coordinating all the potential participants.
- Number of Units: Number of departments (other than project team) involved with the project? How many functionally different organizational units significantly participate in the project? If the project is for an IT organization, then IT is one of the business organizations.
- Participants: Number of potential participants? What will be the total number of people potentially involved in providing information in all of the likely workshops?
- Locations: Number of participant geographic locations? Count the number of physically distinct (over two hours commute apart) locations in which the participants work.
- Multinational: Are multinational participants scheduled to participate? Are participants from overseas scheduled to participate? Will sessions occur both domestically and internationally? Does the system require the inclusion of international design and support?
- Prior Experience: Have the participant organizations ever worked on a project together before? Have these particular participant organizations worked together on a project before? Have they participated in a common system development or process engineering?
- Business Change: Must the business organization change to meet the requirements of the project solution? The business organization requires what degree of change to implement the proposed solution? Will the organization remain largely unchanged (minimal) or must functions, responsibilities, and personnel be realigned to meet the design of the process (major)? This question refers to the final doer in the system.
- Project Knowledge: How knowledgeable is the business in the area of the project process? What degree of project sophistication does the business area possess? Compared to similar efforts, is the business experience similar (very); does the business understand the key ideas and issues (knows concepts); or is the level of the project process new to the business? This question refers to the people responsible for specifying the information—not necessarily the final doer.
- Business Knowledge: How knowledgeable are the business representatives in the business process? Do the business representatives have a good practical understanding of the business application (very); or is the understanding “academic” (knows concept); or at a lower level (limited)? This question refers to the people responsible for specifying the information—not necessarily the final doer.
- Team Knowledge: How knowledgeable is the project team in the proposed solution? Similar to question 8 but asked about the project team.
Become Part of the Solution, Improve Your Facilitation Skills
The FAST curriculum on Professional Facilitation Skills details the responsibilities and dynamics mentioned above. Remember friends, nobody is smarter than everybody, so consult your FAST Facilitator Reference Manual or attend a FAST professional facilitative leadership training workshop offered around the world (see MG Rush for a current schedule — an excellent way to earn 40 PDUs from PMI, CDUs from IIBA, or CEUs).
Daring you to embrace the will, wisdom, and activities that amplify a facilitative leader.
- 17 Valuable Tips and Essential Issues for “Chairing” Successful Meetings (facilitativeleadership.wordpress.com)
- A “Plan” May Be Defined as “Who Does What (and When)” and Answers 10 Questions (facilitativeleadership.wordpress.com)
- How to Facilitate Building a Group’s Vision Using the Temporal Shift Tool (facilitativeleadership.wordpress.com)